If anyone has experience from a similar situation and has some beneficial pieces of advice that we wouldn't be aware of please share. 

Since this is CA the annual cost to keep the entities active would be $800 a piece for CA LLC fees plus a couple hundred bucks to file tax returns. 

It has been a whirlwind of learning, and its time to start putting that to work.There are two things that keep coming up which seem to be key to your success:Get leads, leads, and more leadsPlay to your strengthsThere are several strategies for getting leads the ones which I am looking at using are, Real Estate Agents, Wholesalers, Investors, Driving For Dollars, and Mail Campaigns based on lists matching conditions. 

(It's higher but I'm going with a conservative amount.)The piece that I'm a bit lost with is the financing/refinancing piece of it. 

This should be easier than most lot splits since the piece you’re breaking off doesn’t need to be a legally buildable lot in it’s own, it could be added/incorporated into your neighbor’s parcel if necessary.  

Talk the the agent with the broker present and show the broker the e-mails and tell the broker you trusted that the agent had read the form and was advising you to sign it and it was all ok, that is why you have an agent to walk you through the process. 

When I responded I told them to drop it off or mail it if they are concerned about sending personal info over the internet but if they do, it’s at their own risk.Now they are freaking out saying I should of told them that first but they didn’t even wait for my response and sent it any away.

I just have a folder for each one and write down the expense on a piece of paper.

Note every old rundown house you drive by, look up owner and start mailing and/or (or both) door knocking (once your team is fully built).

Or if I just change my address to the new home and ask the tenants to give my mails from time to time, would that be ok?