I don’t know if this is unheard of but my relinquished property listed and was under contract in the same 1st week of July-2024 and sold 25th of July. My replacement property was found in the first week of August-2024 and closed on the 26th of August.
I was already talking to my agent for the relinquished property months before to plan this out. And my agent for the replacement was already my property manager for my other rentals so I used their realtor service. Luckily these two individuals, separate states and realtor companies, had everything working and running smoothly including my title and exchange company. I started looking at property areas long before selling and then went out more aggressively when the relinquished went under contract.
The exchange company I used was @Dave Foster (The 1031x Investor and Exchange Resource Group) and the title company for both relinquished and replacement was @Tom Gimer of Eastern Title & Settlement. I wanted to have the same title company for the entire process and was fortunate to find ETS as they would know from the beginning everything about the exchange and the parties involved and were licensed in both states where the sale and purchase transactions occurred.
My initial conversations with Dave still left me with questions but only those that I did not know what to ask having not gotten to the different phases of this entire process.
Dave was great because not only did he answer my emails, he made sure he put the right “exchange” person in touch with me depending on what was happening at the time. I also received an email of “next steps” that I appreciated and kept me “in the know” of what I needed to do and when, if anything.
There were at least 4 maybe 5 individuals on Dave’s team that handled numerous things like; getting any necessary info from me and the title company, providing my account statement (proof of funds) for the sellers of my replacement, working with ERG for the exchange documents I needed to sign for both closings, and getting the 45-day form filled out and sent back to ERG. This was a well oiled machine with not a day going by that emails were not answered. I was also appreciative of Dave’s patience and exacting answers to any questions and was clear to me he has more than perfected his craft.
The title company had a portal that collected all the documents and laid everything out in phases that I could log in at any time to see progress.
As one who is extremely organized I felt I was in a safe space and knew any issues would be addressed. And yes, there were problems but mostly on the buyers side for the relinquished property that was ultimately handled by my agent. Also, for those dealing with an HOA, make sure you put the right HOA contact in contact with the title company. There was an issue with them and I am still waiting for that to resolve - but it's in the works.
The state where the relinquished property was, as of this writing, still has not recorded the deed - 2 months now after closing the county is dragging this out. The title company can’t close this out until they get a recorded deed since other things rely on it to actually say “yes this is done”. Fortunately, the state where my replacement property is located recorded the deed within a week of closing.
I would definitely recommend both of these companies because they really took care of me during the entire process to make sure this was a success.
Cheers!