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All Forum Posts by: Simon W.

Simon W. has started 47 posts and replied 1263 times.

Post: Fund / Syndication Checks and Balances

Simon W.
Posted
  • Real Estate Consultant
  • Lehigh Valley PA & New York City
  • Posts 1,313
  • Votes 641
Quote from @Dani Beit-Or:

I'm looking to partner with a builder to raise funds for a syndication holding long-term rentals. We've worked through most of the financial aspects, built in buffers, and taken a cautious approach.

One key priority is setting up checks and balances to reduce the risk of fraud, especially when it comes to handling funds. I want to make sure there are multiple layers of oversight to prevent issues caused by a bad actor or rogue employee.

Here are some ideas I have so far, but I’m looking for more:

  1. Two signatures required for checks over $1,000 – Does the bank actually enforce this? And what happens with electronic payments (Zelle, wire, ACH, etc.)?
  2. I hold the account in my name and grant them access – Would this create any liability for me?
  3. Legal agreements – Of course, I’ll have an attorney draft and review them, but I want to come prepared with ideas to strengthen protections.

What other safeguards or ideas do you suggest?

I was going to write a whole essay on this lol

As a former developmental controller in NYC and approving checks when the construction/builder company was requesting funds, here are a few thoughts.

Dual Controls:
Require two signatures for draws $10k+ (banks enforce if set up). For electronic payments, use multi-user approval thresholds in your banking portal.

Segregate duties: Builder submits AIA docs → Your team verifies lien waivers/notarization → Separate approver releases funds.

Structural Safeguards:
Hold accounts under an LLC (not personally) with clear operating agreements.
Use project-specific bank accounts – no commingling.

Your $1k threshold is too low – focus controls on major disbursements. Having managed 200+ construction draws, dual signatures become meaningless without documentation verification FIRST (which AIA G702/703 forms enforce).

Happy to discuss further. Feel free to add me. 

Post: Which tool do you use to calculate net income yoy

Simon W.
Posted
  • Real Estate Consultant
  • Lehigh Valley PA & New York City
  • Posts 1,313
  • Votes 641
Quote from @Saurabh Kukreja:

Do you use any fancy tool that you plug in your numbers to calculate your net per year ? Or Just use excel ?

I use excel , but many times I forget to add any expenses and then it messes up the calculations.

How do experienced people do it ?


 Simple answer is Investors have people like me and many others in BP to keep the books clean as possible, usually running some form of accounting tool/platform. You can use Quickbooks, Xero, Stessa, and many other options. 

Even if you aren't a property management company, you can still use platforms like AppFolio, Yardi, Buildium, and so on.

Excel makes it too easy to forget something.

Post: Bookkeeper Advice Needed

Simon W.
Posted
  • Real Estate Consultant
  • Lehigh Valley PA & New York City
  • Posts 1,313
  • Votes 641

It is balance sheet heavy but for some reason, most investors in BP are just focused on P&L and they stick with these free accounting platform that doesn't even utilize the Balance Sheet.

A lot of the time when I clean up client's books, it's mainly in the balance sheet that needs to be fixed up.

Post: Ideas for a software that has it all

Simon W.
Posted
  • Real Estate Consultant
  • Lehigh Valley PA & New York City
  • Posts 1,313
  • Votes 641
Quote from @Artur Kadesh:

@Simon W. If you just put a 0 for MISC 🤔Well maybe you can help me out with next : I have a 7 different corporations and LLCs that I have to file for 1099NEC how do I do that in Buildium? They told me that I can file only for one 🤷‍♀️


I believe it is only 1 corporate per Buildium subscription.

While you can still do it by changing the name and EIN when using the 1099, the vendors are going to show up for ALL since there really isn't any way to code to a specific business.

Post: Ideas for a software that has it all

Simon W.
Posted
  • Real Estate Consultant
  • Lehigh Valley PA & New York City
  • Posts 1,313
  • Votes 641
Quote from @Artur Kadesh:

@Simon W. Right! It can but only if you're a management company you'll have to file 1099 MISC and then 1099NEC .I only need to file 1099NEC because I AM a property owner.

I don't understand: I am not a PM company - I run an accounting firm and I did it for my client. He doesn't own a PM company. Using buildium for accounting purpose only.

Post: Ideas for a software that has it all

Simon W.
Posted
  • Real Estate Consultant
  • Lehigh Valley PA & New York City
  • Posts 1,313
  • Votes 641
Quote from @Artur Kadesh:

Thanks for your advice! I have Buildium right now and I like the tenant management part so I think I will just add QBO for an accounting I can also file 1099.


 Buildium can file 1099s. I did it for my clients.

Post: Xero — Cash flow view (with principal pay down)

Simon W.
Posted
  • Real Estate Consultant
  • Lehigh Valley PA & New York City
  • Posts 1,313
  • Votes 641

run cash summary report

Post: How Do You Handle Rent Collection & Payouts for Accurate Accounting?

Simon W.
Posted
  • Real Estate Consultant
  • Lehigh Valley PA & New York City
  • Posts 1,313
  • Votes 641
Quote from @Nadir M.:


Property managers, how do you collect rent from tenants, keep your management fee, and send the remainder to the owner without it reflecting as if you received the full rental income in your bank account?

Are you using a specific property management software to handle this automatically, or do you have a different system in place to ensure accurate tax reporting?

Would love to hear what’sworking for you!

Thanks!

You need to reflect the full rental income that you collected on the behalf of the owner. Any PM software should be able to do everything you mentioned.

I am not a PM but I am an Accountant/CFO for PM companies and real estate investors. The PM must show the rent income collected less the mgmt fees and other expenses, distribute the remaining amount to the owner.

Post: property management software and 1099 K

Simon W.
Posted
  • Real Estate Consultant
  • Lehigh Valley PA & New York City
  • Posts 1,313
  • Votes 641
Quote from @Blake Hanson:
Quote from @Erik Acheff:

I know this is an old post, but I can not find an answer online. If the property manager uses a payment app integrated with the property management software to collect rent for the landlord, this is not gross income for the property manager. Yet the payment processor is issuing the 1099-K to the property management company. I have this issue with Buildium for all the online rent payments received through their payment app. Has anyone else had this same issue?


Did you ever find a solution? My CPA was unsure... do you issue 1090-NEC for the difference between 1099-K and 1099-MISC or do you double up the income (i.e. 1099-NEC for gross rents from PM, 1099-K of the net owner distribution on 1099-K, then owner reports double income and puts a line item expense for the 1099-K since 1099-MISC covers gross rents).


You need a new accountant lol

PM issues 1099-MISC, not NEC for rental income paid to property owners.

You would still issue the rental income paid to the owners regardless of the payment method.

The Property Owners should add an expense line item on Schedule C stating that income reported twice on Form 1099 to offset any duplicated amount. The property owner's tax professional can help them with that and ensure they don't pay taxes twice on the same income.

Disclaimer: My advice/opinion in this post is just that, my opinion. Please consult with a professional. Reading or responding to this post does not create a client-accountant relationship or any other professional relationship.

Post: Eastern PA Market - New Investor

Simon W.
Posted
  • Real Estate Consultant
  • Lehigh Valley PA & New York City
  • Posts 1,313
  • Votes 641
Quote from @Amish J Patel:

Hello everyone,

I am a new investor looking for my first property (ideally multi-family, 2-4 units) in the Eastern PA region. Open to the greater Philadelphia region extending to the Lehigh Valley with a budget up to $500-600K. 

As a new investor, would prefer something in the Class B range, ideally closer to turn-key but open to doing some minor rehab if needed.

I grew up in Montgomery County PA so am familiar with the areas. Curious on people's thoughts of the long term potential of the Lehigh Valley, and any one area in particular such as Allentown vs Bethlehem vs Emmaus. 

Looking forward to any suggestion and advice going forward as I try to navigate this journey!


-Amish Patel


 If you are truly interested in ABE area, I think we should connect. 

Turn-Key won't give you much value since the selling price already considered the increase so you would be paying at the ARV.