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All Forum Posts by: Bruce Gardner

Bruce Gardner has started 11 posts and replied 28 times.

Post: RUBS Calculations - Looking for Formulas!

Bruce GardnerPosted
  • Indianapolis, IN
  • Posts 28
  • Votes 7

I have a draft formula figured out (I'm happy to share it with anyone who's interested). The main question at this point is how much to deduct for "Landlord use" from the vacant properties.  I can't think of a scientific reasoning for one specific number, but I have it set to 15% right now, which seems to be reasonable.

If anyone has any other thoughts, feel free to share!

Post: RUBS Calculations - Looking for Formulas!

Bruce GardnerPosted
  • Indianapolis, IN
  • Posts 28
  • Votes 7

Does anyone have or use a pre-existing "calculator" for figuring out monthly utility charges for tenants using RUBS (Ratio Utility Billing System)?

I'm an expert level Excel guy, but the "logic" behind how to calculate the charges is getting complicated for a 6-unit I own.  It's easy if it's fully occupied, I can just divide the bill by the portion of sq. ft. used by each unit (they're not all the same).  However, as soon as I get one or more vacancy, it gets complicated.

Post: Rent Overpayment Advice

Bruce GardnerPosted
  • Indianapolis, IN
  • Posts 28
  • Votes 7

One of my tenants overpaid their rent (by 14%, not just a few bucks).  I know why (they mistakenly thought they had to pay for something that I had agreed to cover).  It's their money, I'm giving it back...my question is:

1)  Give it back in the form of a "refund"?

2)  Apply it to future rent?

3)  Something else I haven't thought of?

Applying it to future rent is "easier", but I like the idea of keeping "clean" books and handling the refund separately from future rents. Does this really even matter?

What do y'all think?

Post: Spreadsheet for Partner Split & Expenses?

Bruce GardnerPosted
  • Indianapolis, IN
  • Posts 28
  • Votes 7

Does anyone out there have a spreadsheet for keeping track of expenses on individual rental properties?  I'm looking for SIMPLE.  I'm partnering with someone on a deal, and I want to be able to track upkeep and expenses, and we're splitting the net left over.  I can create a Google Doc on my own, but just wanted to know if someone already has something that works.  Thank you!

Excellent - thank you everyone!

Newbie question!

I just spoke with a bank about some financing I'm looking for.  Understand that I am brand new at this.  The loan guy told me their terms were a "20% down, with a 5 year note and 15 year amortization".

1)  What does that even mean?  Yes, I've Googled - but I couldn't find anything cut and dry.

2)  Are those good terms?

I'm looking at financing a $350k property with 20% down, so a $280k loan.  What would the numbers be on that?  I can handle the amortization easily, but I just don't understand the "5 year note" part of this.

Thank you!

Post: 1099 Contractor Question for Newbie

Bruce GardnerPosted
  • Indianapolis, IN
  • Posts 28
  • Votes 7
Ok, it all makes a little more sense, thank you!

Post: 1099 Contractor Question for Newbie

Bruce GardnerPosted
  • Indianapolis, IN
  • Posts 28
  • Votes 7
Originally posted by @Christopher Smith:

How long is the arrangement going to be in effect? 

Indefinitely?

Potentially yes, in some capacity.  I'm trying to look at this as if I have a project manager that I use exclusively to manage and operate each project I get involved with.

Post: 1099 Contractor Question for Newbie

Bruce GardnerPosted
  • Indianapolis, IN
  • Posts 28
  • Votes 7
Originally posted by @Michael Plaks:

@Bruce Gardner

Short answer first. The IRS does not really care how much you pay the other person, as long as it is reported by you and him. It is always deductible for you, but it becomes taxable to him. In other words, you merely shift your income from you to him. The IRS still gets paid.

Now, a longer answer and caveats.

1. The payment has to have some business reason. You cannot simply shift income to someone not involved in your business. Otherwise, we all will be shifting income to some low-income relatives or friends. You need to have a reason why he deserves half of the income, and there could be many reasons.

2. Be careful treating him as a contractor. If you treat him as a contractor, he will owe Social Security and Medicare taxes. It is only fair if he provided actual work to earn his half. Otherwise, you will add taxes where they did not exist, because rental income is not normally subject to SS/Med taxes.

3. Additional reason to consult a tax accountant: you seemingly do not understand the difference between a 1099 contractor, a partner, and other ways to structure to it. Your best bet is probably to issue a 1099-MISC with Box 3 "other income" - but this advice may change if I knew more about your arrangement. That's why I say - ask a pro.

4. I suspect that you're not telling us the whole story. There's likely something else that you're trying to accomplish, and you decided that paying him half of the income solves that problem. There could be better ways if you disclose the full story.

5. Your deductions could be limited on your side, for various reasons. For example, high income.

Thank you!

#1:  Absolutely.  The payment will be for someone running and managing 100% of entire project(s).  Project management, property management, GC, deal finding, etc.  Basically I would be paying someone to "do everything" with my money in an investment deal.

#2:  Interesting, I didn't know this - I'll have to investigate further.  I thought this only applied to W2 employees.

#3 & #4:  Makes sense.  You've got great instinct!

#5:  Good point, something to consider!

Basically, I'm trying to decide between two scenarios:

(a) Partner with someone on a deal (their work, my money) and split the profits 50/50, or,

(b) Pay someone 50% of the profit for doing all the work.  It seems the latter is the most beneficial to me, but may not be the most beneficial to the contractor?  I originally looked at this scenario as a no-brainer because I thought they get the same money no matter what.  But maybe that's not true if SS/medicare taxes are involved?  I thought that only applied if they're a W2 employee?

Thank you all for the responses!

Post: 1099 Contractor Question for Newbie

Bruce GardnerPosted
  • Indianapolis, IN
  • Posts 28
  • Votes 7

Are the costs of a 1099 contractor fully tax-deductible in the process of doing business on rentals, BRRRR, or flips?

More specifically, I'm looking at entering into an agreement with a contractor where their fee will be 50% of the net income derived from the property.  For example, if I have a rental that collects $1,000/month, payout $500 in expenses, then another $250 to the contractor (keeping $250 as profit)...is the $250 paid to the contractor considered an expense and fully deductible as a write-off?

At what point does the IRS say that the contractor is not a contractor but instead is a partner, so their payment is not tax deductible as a business expense?