Greetings:
Within a particular area that I have a rental property; unfortunate, but true; the choice of property management is not that great. What I mean is simply that there is fee based and percentage based and every single one of them is vague when trying to negotiate. I need certain tasks completed as I am not willing to expose my financial information. So, asking for 10% plus 100% of the rental fee is (for lack of better words) B.S.! Then, fee based wants $100.00 per unit. For a 4-plex, also B.S. So... I am lucky to have a great general contractor who also is a handyman (small repair jobs) and also has a landscaping company and is very responsive to anything and everything needed. I am thinking to create a job called Property/Building Superintendent instead of a Property Manager as I do not need things such as rent collection, bill payments, financials, eviction help etc... Thus, I have devised the following bullet points and would like some feedback from any perspective necessary:
Property Superintendent
- 1.) Weekly inspections inside and out as required (including garage).In some cases for a period of time, daily visits may be required.
- 2.) Make sure all common areas (entrances and Egress) are safe and free of debris.
- 3.) If and When and violations are seen, pictures are to be taken and sent to the landlord for corrective action and record keeping.
- 4.) If onsite and tenant is in violation such as loose trash outside or in the designated area in the garage, causing a disturbance, misuse of parking etc., Superintendent is to make mention to tenant and notify Landlord in writing for record keeping. Superintendent is not expected to break up arguments and be a referee, but is expected to notify the Landlord to handle and if Landlord is not available to consult the authorities.
- 5.) May be a witness for eviction purposes in which a fee of $50.00 p/hour additional to the “fee” will be paid as per diem.
- 6.) Maintain schedule devised by Landlord for light maintenance: Replace Smoke and C02 Batteries, Furnace Filters etc…If Smoke and C02 Alarms need actual replacing, it will be done by a licensed electrician.
- 7.) Be the Go To person when Keys and Lockouts are needed.
- 8.) When Contractors need to enter a particular apartment, Superintendent will be available to provide access.
- 9.) Direct all activity and units go vacant to prepare the units for new occupancy
- 10.) Inspection of vacant units to insure that a breaking of entry has not occurred.
- 11.) If primary (John Doe) is unavailable (vacation, personal etc…), a secondary will be available and the landlord will be notified as to who it is.
*All Points listed (above) fall under the “Fee”. As the superintendent is also the owner/principal of XXXXX Landscaping and XXXXX Contracting, additional services needed from either of the aforementioned entities will be charged accordingly as also 3rd party plumbing, electrical etc..
What Superintendent is not expected to do and What Landlord will either do or hire out:
- 1.) Be a Rental Agent and fill vacancies
- 2.) Initiate, Process and Execute the Eviction Process
- 3.) Handle the Finances (Payable and Receivables)
- 4.) Collect Rents from Tenants
- 5.) Take Repair Request calls from Tenants-(This may be the responsibility of the Superintendent in the future).
Proposed monthly fee of $xxxxx p/month.NOTE: Every month will require routine inspections.
Thanks!
MR
