Hey @Jim Froehlich
Generate your list from the tax assessor website were possible. Then basically googling the LLC's and finding the operating partners. Often you can find office numbers and even Cell numbers by googling these folks as they are in business and want to (or are open to) being found.
I second hiring a VA and training with a screen grab when the scale makes sense (in the process of doing this. My property list is about 150 and should be able to push it close to 500 soon)
Smaller properties (depends on the market but less than 150+ units) often will have less sophisticated and smaller ownership groups. Finding phone numbers for these folks is excellent because you are calling the decision maker directly. Have had success in my market using this method.
Here is the script I use when calling owners:
Hello! My name is …. With "GROUP NAME" (wait for response)
Are you the owner of (property name or address) (wait for response)
(If no)
Is it possible for me to speak for the owner regarding our potential purchase of the property?
(If wrong number) Sorry for my mistake, Have a great day!
(If Yes)
Excellent!
The Reason for my call is that our group owns/is looking to purchase apartment communities in (city property is located) and your property fits the parameters of what we are looking for 50-150 units in (sub market). Are you opposed to ever selling your property?
(yes)
Would you be against getting an idea of what your property is worth from a us?
How long to you plan to hold this asset/property?
What events might occur that would cause you to consider selling?
That sounds reasonable, would you be against us staying in touch? (wait for response)
Perhaps we can help each other with vendor referrals and strategies to keep our buildings performing.
Do you own any other properties that you are considering selling?
(no)
-What is motivating you to consider selling?
(Objection, are you a Broker? I don't want to list my property! I don't trust you, do not want to send financials)
We are not brokers, we are serious buyers with the cash to close. Would you like me to send you our groups credibility packet and proof of funds? It has more information about our partners and strategy. Also I am willing to send you a signed non disclosure agreement so that any conversation you and I have or financial data you send me will remain private.
What is the best email for me to send you that information?
(What kind of price terms? How should we proceed? that sounds interesting.)
I am not prepared to make an offer today. But if you can send me the current rent roll, YTD operating statement, T12-36 Operating statement and answer a few basic questions we can set up a walk through of your property. After the walk through we can have an LOI to you within 48 hours. This will allow our group to make an accurate offer up front and will make it less likely that we have to renegotiate down the line. Would you be opposed to that?
Excellent! Would you object to answering a few questions to help make our offer more accurate?
-How much do you owe on this property?
-How much do you need to sell this property for?
-What are you planning to do with the proceeds from the sale? (if response is Why?: sometimes we can structure the purchase creatively to better meet your needs, closing faster of sooner. Getting all the cash now or spreading it out over a few years to provide you ongoing cash flow and reduce taxes)
-When do you need the sale completed?
-Do you have any other properties you are considering selling?
Follow up Email (if no connection):
Hello “”,
NAME with GROUP NAME here. We buy B and C class apartments. Our partnership is based here in Location and we have local partners in (location) as well.
Just called your office/cell and left a Voicemail.
Our group is looking to purchase apartment communities in (location). Your property, (name of complex), fits the parameters (50-150 units in ((location))) of what we are looking for. Are you opposed to ever selling your property?
We are not brokers, we are serious buyers with the cash to close. Our groups credibility packet is attached. It has more information about our partners and strategy. Also we can send you a signed non disclosure agreement so that any conversation you and I have or financial data you send me will remain private.
Would you be against speaking on the phone for 5 minutes to discuss?
In general I have found these conversations to be much easier than calling residential home owners. And I almost always learn valuable market info.
Best of Luck