Hi @Jason Martin
I can't speak to all of the steps, but here's where I'm at currently:
1. Search methods - MLS saved searches setup via Realtor, a couple of hours a day on Zillow and Craigslist. These haven't been super effective for me because MLS is SUPER competitive in my area. Craigslist gave me a couple of good leads to look at, but it otherwise seems to be the same 20 posts cycling multiple times a day, battling for the top spot.
2. er...3. I started off by making my own spreadsheet for analysis. That was fine and fairly efficient for a basic analysis, but I analyze everything and ended up with a bunch of the spreadsheets. Ultimately I just upgraded to BP pro and use the calculators. I didn't like them at first because it seems weird to me to have a multi-step form as a "calculator". But the end results with the data and graphs, and the ability to download the report has been quite valuable. I use the BRRRR calculator everyday.
2. Because the MLS is so competitive, I like the idea of finding off-market deals. I have a marketing website which I'm currently experimenting with PPC on. I'm also working with BP user Jerry Puckett to create a direct-mail marketing machine. Jerry's got a lot of great reviews from other BP members and, in my brief time working with him, I can see why. The mailers haven't gone out yet though, so I can't comment on the effectiveness of that. If you want to go website/ppc and want a quick setup, check out Danny Johnson's LeadPropeller. I think it's a brilliant system, it just gets expensive as you scale.
3.(again) I basically now use the saved BP calc reports as the 'folder' that I work out of. I currently don't have the volume of needing a CRM, I just know what deals I'm currently working on. Oh also! The BP calculators let you snooze a report. I have a few houses snoozed that I'm going to check back in on in a few weeks when the sellers are likely to be more motivated.
4. I currently have some working capital that I'm using for my couple of deals and am not at a point of needing a loan. I have talked with another investor local to me who tried going to several hard money lenders to secure a deal, none would give him the time of day until he had the target property under contract.
5. For closing, I have a go-to title company that I use whenever I can.
6. Pretty much just as you said, rinse and repeat. Although, until you close on a deal, it's more like "daily grind". Gotta prime the pump, get the systems up and running and then keep the wheel turning once it starts.