a friend who is also a landlord suggested that we write the tenants and list some of the quotes we received (trash out labor/dumpster/deep cleaning/carpet cleaning, etc) to make the house rent ready again. The estimates we got are already $1000 over their security deposit. We told the tenants that if they agreed to waive the full amount of their security deposit, we wouldn't pursue legal action against them to collect the remainder of the fees. They just now replied "we accept the terms of your agreement." Do I need to do anything else to document their security deposit waiver?
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our email correspondence:
ME: "As this already totals more than your $2,900 security deposit, we would like to suggest a deal. If you agree to forfeit your security deposit in full, we will agree to not pursue any legal action to attempt to recover any costs over and above your security deposit total. That allows us to move forward quickly and efficiently and protects you from possible additional financial obligations and legal action. If you agree to this plan, please respond briefly in writing that you accept these terms.
TENANT: We accept the terms of your agreement.