Hi Milan, Even when self-managing, enter a management fee comparable to what 3rd parties choose. If you enter only 5% because that's all you charge yourself, then any lender or future buyer will enter a different number to reflect actual market conditions. I like to avoid any opportunity for people to even THINK about tinkering with my numbers. Once they get started "recasting the financials," then goodness knows where they will stop. The more they increase those expenses, the lower the price goes, as you know.
The estoppel letter is for tenants to say they have not prepaid any rent, the security deposits are as represented by the current owner, there are no side agreements either oral or written, there are no unresolved repair requests and the tenants have no claims or disputes with the current owner. The last thing you want is to buy a property and then half of the tenants say, "I TOLD the prior owner there is mold in the spare bedroom closet and he said he'd fix it but he never did, and now I want YOU to fix it or else" or "I had an agreement with the prior owner that I could pay a $50 fee and cancel my lease early." You might win in court on either one of these, but you would be out a lot of legal fees and aggravation. The estoppel letter avoids many problems.
9-cap is great for such apartments!
I like to include a "Rules, Regulations and Fee Schedule" as an addendum to my lease. This is the place where you spell out the rules, and attach a price tag to breaking the rules. For example, "No pets allowed. If we discover credible evidence you have been keeping an animal, you will be notified of the default and informed of the steps you must take. There will be a fee of $____ for the notice, and a fee of $____ per site visit to follow up regarding this issue. Site inspections might increase to as many as one per week for up to three months after the default notice, to make sure the problem has not recurred. These fees are for the increased work involved with having an illegal pet. You may also be liable for damage to the premises, and any problems you cause with other tenants because of the illegal pet."
Be sure to post and tell us when closing has taken place. We all like to hear the happy ending to the stories.