Hi.
I have owned several townhomes in AZ. One property recently changed management companies. I received this present today seen below (on the heals of a $5k special assessment divided monthly into just a few short years). I'm wondering if a simple board of director's vote could add a lease management clause with an annual management fee, or if there would need to be a quorum and majority vote? If this seems wrong, what does anyone recommend I do. I do a great job of vetting and managing my annual tenants and have never had issues. In addition, I don't want the mgmt co. to see my leases, as I don't think they have that right or need. Thanks in advance for any advice.
The Village at West Meadow Townhomes HOA 4545 N 67th Ave Phoenix, Az 85033 2550 E Rose Garden Ln, #71384 Phoenix, AZ 85050 July 18, 2024 RE: Introductory Letter to Village at West Meadow Townhomes HOA Homeowners
Dear Village at West Meadow Townhomes HOA Homeowners, The Village at West Meadow Townhomes HOA Board of Directors has instructed PMI Phoenix Valley to initiate the Leasing Management Program for all homeowners. This program will be enforced to ensure compliance with the community's governing documents and to maintain the quality of life for all residents. Purpose of the Leasing Management Program The primary purpose of the Leasing Management Program is to regulate and monitor leasing activities within the community.
This program aims to: 1. Maintain the residential character of the community. 2. Ensure that all tenants are aware of and comply with the community's rules and regulations. 3. Protect the property values and overall quality of life for all residents.
Leasing Management Program Overview
The Leasing Management Program will involve the following activities:
• Annual review of all units via the tax assessor database to identify potential "hidden" leasing situations. • Creation and maintenance of a list of all units/owners approved for leasing.
• Creation and maintenance of a leasing waiting list for homeowners requesting to lease their units.
• Creation and maintenance of a list of tenants' names and contact information.
• Inclusion of tenants in the association website with "renter" level access.
• Inclusion of tenants in the violation system, including sending notices to them when needed.
• Regular monitoring of approved leases to ensure proper actions are taken at the leasing expiration and renewal dates.
• Preparation of quarterly reports for the Board of Directors outlining the current status of the leasing program.
• Coordination with the Association attorney as needed for enforcement of the leasing provisions.
• Assessment and collection of costs for this program from the leased units by the authority of the Community Covenants, Conditions, and Restrictions (CCRs), $150/year.
Requirements for Homeowners with Leasing Agreements Homeowners with leasing agreements must provide the following information:
1. Homeowner Offsite addresses and contact information. 2550 E Rose Garden Ln, #71384 Phoenix, AZ 85050 2. Contact information for the management company and tenant, as applicable. 3. Management contracts and tenant lease agreements, as applicable. Requirements for Homeowners without Leasing Agreements/Tenants Homeowners without tenants do not have any additional requirements at this time. We appreciate your cooperation and understanding as we implement this program to maintain the integrity and quality of your community. If you have any questions or concerns, please do not hesitate to contact our office. Sincerely, Jim Bell, Owner PMI Phoenix Valley
