3 Tools for R.E. Teams & Brokers to close more deals in less time

3 tools for Real Estate Teams & Brokers to close more deals in less time

Despite the changes we're facing, some Real Estate Teams and Brokerages are able to keep on with 'business as usual'. Others are in areas where the day-to-day activities have become virtual for the most part - Property showings, inspections, appraisals, etc. 

I'm in New York and many of our listings have gone to virtual tours/showings vs. in-person showings and I couldn't be happier. I did some math and found that I am saving an average of 1 hour and 45 minutes PER showing.

A little more math shows that agents can save over 17 hours per listing - assuming it takes 10 showings to sell your listing. Optimistic, I know... but thats STILL a lot of time.

Virtual showings are becoming the norm so thats not even 1 of tools I wanted to talk about... No matter which market you're in, you'd surely benefit from saving extra time on each transaction.

So what have I been doing with this extra time?... Reinvesting it to buy more!

Here are the 3 tools I have implemented so my team can reach more prospects and do more business while working less hours.

Tool 1 - Calendly

Heres some more math... It takes an average of 4 calls to schedule a buyer or seller consultation with an incoming-warm lead. That number jumps to 11 for cold leads! Thats a lot of back and forth to schedule 1 appointment.

Calendly allows clients and prospects to schedule an appointment for a day/time that works for them - and us! Sync your calendar with your account and all your prospect/client has to do is click your link and set a time.

I also love the pre-qualifying questions which you can customize for each call/appointment. No longer will you have to extend that initial call by saying: "just a few more questions... have you been pre-approved for financing". Set up your questions with your preferred format (multiple choice, checkbox, open answer) and you'll collect all the data you need before your appointment.

Clients and prospective clients use our Calendly link to schedule:

- Initial phone calls

- Buyer consultations

- Listing appointments

- Property viewings

Using this will make you seem less pushy, more professional and more time-conscious... Clients wanna save time too!

Tool 2 - Slack

Communication can make or break a deal in this industry. We need to be responsive, pro-active, update-giving machines. Another time-consuming part of our business is transaction coordination. Slack is a transaction coordinator's best friend. 

This tool helps us keep attorneys, lenders, agents, administrative assistants, marketing directors and anyone else on the team up to date on everything that is happening. 

We couldn't keep relying on group chats, WhatsApp, Email, individual texts, social media DMs and conference calls to keep EVERYONE on the same page. It became unbearable to keep track of every last update on every single platform.

Now, we use Slack to: 

- Send private and group messages to team members

- Share and request documents

- Mastermind ideas with the team

- Give updates on current files, tasks and projects.

By streamlining our communication processes, we've been able to keep all of our vendors informed while saving them precious time.

Tool 3 - Asana

Heres where it all comes together!

Asana is the project-management tool that has single-handedly improved our team's collaboration and accountability. Real estate is a complex business with very repetitive processes. Asana allows us to systemize and automate these processes.

Our team uses Asana to:

- Set open house procedures

- Assign projects to specific team members

- Set deadlines for projects

- Communicate about ongoing tasks

Virtual assistants, interns, administrative assistants and other team members can easily give status updates on projects making 'micro-management' a thing of the past.

I hope these suggestions help you save time and money while improving the overall work quality of your team.

Find this useful? Have other tools that help you? Have more questions about how I've integrated these tools into my day-to-day operations?

Leave a comment!

* These companies do NOT pay me to brag about them... but if they're watching, I wouldn't turn down a free subscription! haha!