Rookie Landlord-1st time tenant Turnover how to handle

[Timothy Burns]

Hello all, I am coming to the end of the lease with my first tenant in a duplex that I'm living in, and plan on not renewing the current tenant's lease for various reasons. 

What is the best way to give notice and what is a reasonable amount of time? 

[Matthew Swanson]

Hi Tim, 

60-90 days is typically when we reach out to our tenants regarding renewal options.   Make sure to review your current lease or local laws as they may list a different renewal notice period. 

How you deliver the message would depend on your current relationship, I'd recommend just delivering a letter to them or their mailbox.  Here's a rough template that you could use/tweak as you see fit! 

Dear [TENANT/LANDLORD],

I’m writing to inform you that your current lease for the property located at [ADDRESS] will not be renewed for another lease term. This note should serve as my (length appropriate) notice of non-renewal. Your lease will expire on [LEASE EXPIRATION DATE], which means the property should be fully vacated by that day.

As stated in the lease agreement, the property should be returned in the same condition upon move-in (with the exception of normal wear and tear). Please provide a forwarding address prior to moving out, return all keys and key fobs, cancel your internet services, and your electricity service by the lease expiration date.

If you would like to schedule a rental property walk-through inspection to access property damage and potential cleaning charges, please let me know a time and date that works best for you.

Thank you for choosing our rental property as your home. Please let me know if you have any questions or concerns.

Best,

[YOUR NAME]