Setting up Google Drive

[Alan Cassidy]

Hi everyone!

I’m in the process of setting up a google drive for my newly sprouted real estate business. I currently only have 1 duplex, however I want to set this up right so it will work for any size portfolio.

Currently I have

Home folder>multi family/single family/legal documents

Inside the multi family I have

Name of property-> general property maintenance/first floor/second floor

Inside of first floor (the one currently rented)

I have, pictures (before and will have after) / lease documents / a spreadsheet with each month, what day rent was paid, if it was late, if late was fee paid? , total paid

I also have a tab for maintenance to that specific unit

Was wondering what other things you guys might recommend keeping track of? I know this might be hard to follow but hope it makes sense!

Thank you!!!

[Jaron Walling]

It sounds pretty through so far man! Having a spreadsheet for each property is a must. If you get a lot of properties it would be fun to have the first tab pulling data for metrics on portfolio performance, monthly cash flow, expenses, etc. Google Drive is extremely helpful and links are easy to share. I like using it for photography as well and plan to add before and after pics of my current flip. Would be useful as a landlord when the tenant moves in/out to reference for damage. 

Enjoy man!

[Oleg C.]

Google Forms are nice to input cash transactions directly into spreadsheet, to get applications from tenants, to ask virtual assistants to enter data. And then analyze everything in Sheets

[Hussain Harun]

Quote from @Alan Cassidy:

Hi everyone!

I’m in the process of setting up a google drive for my newly sprouted real estate business. I currently only have 1 duplex, however I want to set this up right so it will work for any size portfolio.

Currently I have

Home folder>multi family/single family/legal documents

Inside the multi family I have

Name of property-> general property maintenance/first floor/second floor

Inside of first floor (the one currently rented)

I have, pictures (before and will have after) / lease documents / a spreadsheet with each month, what day rent was paid, if it was late, if late was fee paid? , total paid

I also have a tab for maintenance to that specific unit

Was wondering what other things you guys might recommend keeping track of? I know this might be hard to follow but hope it makes sense!

Thank you!!!

Hey Alan! I love your folder set up so far. In your property folder I'd include a "Closing Folder" with your closing statement and original home inspection (all your major mechanical pictures and ages are there). Also in my property folder I'd include a "Insurance folder" for anything insurance related. I also keep a folder for each tenant within the unit folder. 

The other big folders I'd recommend are a general "Business Folder" with everything like EIN numbers, logos, stuff like that. I'd recommend a "Templates Folder" that has templates for common used docs like leases, notices, advertisements for properties.

I actually just did full video on my Google Drive set up over on my YouTube channel :)