Software Recommendations for a Shared Workspace/Coworking Space

[Jared Coleson]

I’m working with a company that’s setting up a shared workspace and we’re looking for software to help us manage the rentals of our cubicles, lockers, meeting rooms, offices and shared IT resources.

We’d prefer something that would allow the tenants to reserve meeting rooms and cubicles online and also helps with the billing and on-boarding of new customers.

We’re looking at WUN, Essensys, and Cobot currently. Anyone that’s used them mind giving a quick review?

Any other software you’d recommend?

Thanks for the help!

[Craig Baute]

Hey guys,

I have owned and opereated coworking chains for over 10 years and I've tested out a lot of the coworking software out there.

Proximity Space - Love it and great if you need access control for your doors. It's free and included.

This is my handsdown favorite space for coworking locations that need access control and are under 12,000 SF. I just added this to a coworking location in Logan Square in Chicago. They are always adding new advanced features for conference room books, corporate memberships, integrations to Unifi wifi, door greetings, and membership profiles. They are building solutions fast for the coworking world. Proximity is only $99 a month.

OfficeRnD - Love it

I use this for my Denver spaces because I don't need door access control and it's slight cheaper than Proximity. They pretty much have all of the same features but access control isn't built in natively.

Really these two are interchangeable.

Optix - Way too expensive and limited features

It's pretty and mobile first, but it won't do everything you need it to. Plus, it's 3x the cost of the more feature rich Proximity and OfficeRnD

Ignore everything else

There are about half a dozen players out there including Satelite, which is good but there are betters out there, WUN, which is super expensive and overly complicated, Pickspace, which is fine but not great, etc.If your space is under 12,000 SF just consider these two. If it's bigger then you should still consider these two, but there might be others that you should look at as well.

For Wifi, just because this always comes up

Use Unifi for spaces 4,000 SF to 40,000+

For less than that you can use Orbi