How to keep proof of condition of property before move out?

Question

Hello,

We are currently renting a two bedroom apartment in the city. The last few months have been stressful due to a careless and inconsiderate property management and landlord. Some part of the floor was ripped off due to a HVAC plumbing leak and never fixed (part of the reason for moving out).

We have few weeks before the lease term ends but are moving out in a few days.

What are some of the things to note/keep proofs of before moving out so that they don't charge us for random broken stuff/normal wear and tear in the house (including the floors that THEY ripped off) after the lease ends?

Thanks,

Mia

Nathan Gesner · Answer

You should document the condition the day you move in so they can't hold you responsible for something that existed before you occupied. If they tear up the floor for a repair, you could take pictures of that to prove it wasn't done by you. Then take pictures on the day you move out to show exactly what condition it was in when you left it.

I have never lost a case against a tenant. The reason is that I document everything and tenants document nothing. He who documents, wins.

Iman Miley · Answer

Hello Mia,

Agreed with Nathan G. You will want to make sure to document the property and it's condition from the time you move in, as well as the duration in the event that something happens.

In the future, bringing the damage to the attention of your property management (PM) in writing will also help you. Most leases state that anything not brought to the attention will be deemed the tenant's responsibility at move out. If the PM provides a move out checklist, please be sure to complete it with the most accurate information and pictures along if the property is not up to par.

Ultimately, if you did not take the photos and/or notify your PM at the time, the probability of them questioning the photos will more than likely increase

Mia Tam · Answer

Thank you for your reply.

As a tenant, when I take pictures for documentation, should I share it with the property management the landlord uses or keep it to myself in case I need them later.

Can they question the credibility of when the photos were taken if I don't share it with them at a certain date/time over email?