How Do You Generate Unique Notices for All Tenants?

[Zach L.]

I help manage around 160 units, and we recently needed to create notices alerting tenants to changes in the fees they pay along with their rent. 

Each notice needed information unique to the tenant (their name, address, rent amount without the fees, and their new monthly payment amount with the new fees). I'm embarrassed to admit I did most of the work manually, which took way longer than it should (many hours of copying and pasting spread out over multiple days). How do y'all generate notices with unique information for each tenant while also not consuming a ton of time? I imagine a mail merge is an option, but is there anything else that may be better?

Thanks!

[Joe Norman]

Mail merge is definitely your best bet. All office software suites (Microsoft Word/Excel, Mac Pages/Numbers, Google Docs/Sheets) offer this functionality. As Scott points out you can also do this with most rental management software, and IMO at 160 units you're way beyond the point where it makes sense to put the time and money into investing in one of these tools. My team and I just did a ton of research on the options available, cost, pros, and cons - if you'd like me to send me your notes just PM me with your email address.