HowTo Managing documents across several properties?

[Matthew Banks]

I'm finding it a bit overwhelming to manage the documents with our handful of MTR/LTR properties. Insurance, tax, tenant info, leases, applications, listing/marketing docs, water, notices, repairs, logs of maintenance and tenant damage, etc. I get a number of physical docs but also have many other docs in digital format. 

I have a physical folder for each property and year (purchase/closing, insurance docs, ...).

I have a digital folder for each property, a tenant folder for the tenant(s) of each property.

A digital general property management folder with applications, leases, marketing, etc.

I'm trying to use sheets to log repairs/maintenance/ToDo

Scanning every doc into digital would seem like a huge waste of time, so I imagine I need to keep physical files.

Anyone have a better system for managing physical/digital docs?

Love to hear what works for others.

Thanks!!!