How do handle water bills start to finish (Buildium)

[Corey Duran]

Please share the best way you have found to handle water bills. I am trying to find the most hands-off/time-saving approach. I will share my current approach now and if you have suggestions please share them.

(My process now)

Where I am the water bills are mailed to my PO Box as they do not have an electronic option. The bills come at all different times of the month so I input all of them near the end of the month at one time. I first enter them as charges to the properties/units (expenses) and then enter them as charges to the tenants (utility income). I put them in one by one to each tenant account which is the most time-consuming part. I let Buildium send the beginning of the monthly statement, they can see then what the water bill amount was. I also send a bulk message to all the tenants to alert them that their water bill was charged after inputting all of the bills. If they ask for a copy I will send it then (they do not see the actual bill without asking to save myself time..)

Any input is appreciated!