Organization! What's your filing system for office papers?

[Yvonne H.]

I'm curious to see how other landlords keep & store your important papers--tenant contracts, deeds, receipts, taxes etc. I used to keep contracts in binders as shown in photos but with more properties, it's not working. Maybe I just need to split them into multiple binders. Or maybe there's an entirely different and better way. Any tips? Thanks

starting to have so many that one binder is not going to cut it anymore. 

[George Skidis]

Old School. Paper files in folders. Folders in a commercial four drawer lateral filing cabinet.

Top drawer forms, city ordinances, Warranties and miscellaneous  info. 

Second Drawer, Tenant files past and present. going back to 1990.

Third Drawer: Documents in an accordion folder per property in the order they were purchased:  Hud 1s, appraisals, contracts, mortgages, loans and pay off letters..

Bottom Drawer: Stuff I am too lazy to bend over for more than once every other year or so. 

I do not trust internet storage to be hack roof. We as landlords are responsible for the information we collect and can be held accountable. Nothing is stored online and our files don't have any critical information in them in case of a break in. Sensitive information is stored elsewhere.