Property Management After-Hours

Property Management After-Hours

Developer · Brookline, MA · Member since 2019 · 21 posts · 4 votes

I manage roughly 20-30 rental units in/around Boston, MA for a local investing company. I typically handle tenant maintenance requests and other general communication with the tenants by either answering them directly or leading them to the appropriate person, but we're still trying to figure out a protocol for when "emergency" maintenance calls come in after-hours.

Obviously, if there is a fire, break-in, medical emergency, etc., they would be calling 911, not the property manager. We just want to be able to provide tenants with a 24/7 number to call if something that requires immediate attention comes up in the middle of the night like if a pipe burst and started flooding the place.

Does anyone have any experience with such a service or any recommendations on the idea in general?

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  • Drew SygitBusiness Member
    Property Manager · Royal Oak, MI · Member since 2012 · 12k+ posts · 9k+ votes
    5y

    Most of the larger PMC software providers provide call center options which can be used solely for after hours or emergency.

    If you want to do it on your own, suggest setting up your phone system so that after hour callers are given an easy option to "Press x if this is an emergency" and are transferred to a specific voicemail greeting. Our emergency vm greeting reminds them to call 911 and also gives them the numbers for the utility companies in the area (to handle electric or gas emergencies). It then asks them to state the nature of the emergency and that someone will respond within an hour if it TRULY IS AN EMERGENCY. That last part is super important as too many tenants think everything is an emergency!

    You'll obviously then want to have your phone system alert whomever is on call to cover emergencies, so they can listen to the vm and handle if it is a true emergency. 

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