Rental Unit Inspection

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I owner occupy a duplex and would like to do an inspection on the rental unit as the one year mark is approaching. 

How much advance notice do I need to give the tenant?

Do I need to give the tenant the option to be there?  Or if they cannot make it to the day/time that I set can I still inspect without them there?

What are things that I should look for or check when performing a routine inspection?

I would like to give them a deadline for responding to if they are going to renew the lease that is up in May.  What type of forms do I need for lease renewal and for making lease updates?

Thank you much for any responses,

-Joe