Multiple Tenant Screenings

Multiple Tenant Screenings

Columbus, OH · Member since 2014 · 3 posts · 0 votes

Does anyone have advice on how the process should work when you have multiple prospective tenants interested in a property? We posted a unit for rent and have received around 15 replies so far. Okay, a lot of questions here...

Do we ask everyone for an application fee and do background checks on everyone? Or do we just go in order from the replies we received? If multiple applicants meet requirements, is there a "legal" way in which you must choose who would get to be the tenant...like, do you have to go in order from the first person who contacted you who also qualifies or can you pick based on which applicant you feel would be the "best fit" based on qualifications such as income, professionalism when doing a showing, references, etc? 

Also, knowing there are so many applicants, what if someone offered us a higher rent to be chosen for the vacancy? Do we then have to inform all of the others? How would something like this work?

Thank you so much for any help you can provide! 

A little background: For our first tenant we had to find, we used a rental company (and paid them one month's rent) and never thought about all of this. For the second tenant we had to find, we heard from a couple right away who qualified and just went with them. We've never been in this situation before, but I'm sure some of you have and might have some advice?

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  • Michele FischerPro Member
    Rental Property Investor · Seattle, WA · Member since 2013 · 2k+ posts · 1k+ votes
    11y

    First, you need to find out what the laws are in your area.  In WA we do not need to process the applications in order.

    I determined my criteria and what attributes I wanted in a tenant and developed a scoring system.  The first score is done by reading the applications.  Each application either gets rejected at that point (and you could refund screening fee then) or moves forward, and I work the application with the highest score first.  If I am waiting for calls back I will work the next highest concurrently.

    I keep rating on my full scoring sheet as I get more info and people improve, get knocked out, or tread water.  If the early top applicants have solid points we offer the unit.  If they are borderline we keep them in a holding pattern and keep scoring/investigating others.

    No matter how you do it, you need a consistent approach and criteria that is defendable and non discriminatory.

    Sounds like a good problem to have!

  • San Jose, CA · Member since 2015 · 4k+ posts · 3k+ votes
    11y

    The only reason to qualify the applicants in order received, is to avoid any possible hassles regarding fair housing and discrimination.  

    I would accept application checks from all applicants, then return the ones I don't end up needing.  I used personal checks to find out if an applicant had a bank account, and as another address reference.  Plus, it weeds out people who aren't serious or know they won't qualify.  So, take their personal checks, then you can always return them or shred them.

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