Top 5 things to automate when remote property managing property

[Albert D.]

I'm trying to compile a list for out-of-state landlords who want to self-manage part of the jobs traditionally done by property managers.  For folks who have small-multi-family properties, automation of part of the PM works may save us some money.  Here is my first shot.  Please feel free to add/comment.

1.  Rent collection.  Ask tenants to pay rent online, preferably auto drafted to your account to minimize delay of payment.  

2.  Late payment reminder.  Send automatic text/email to tenants who are behind and charge late fees when passing certain days.

3.  Repair scheduling.  Ask tenants to submit repair requests online and PM or yourself check the requests on daily basis and the prioritize and coordinate the repairs.

4.  Tenant screening.  Require applicants to go 3rd-party site to go through screening.

5.  Showing property online and digital key for showing.  Video tour of vacant property accessible online to potential tenants to save time.  Remotely generated digital key for access to property while using key box as plan B.

Sites/tools to aid automation:

Landlordstation.com:  based on my limited research, this site appears to be an easy solution for #1, 3 and 4.  It charges a fee.  If anyone has used this site, please chime in on pros and cons.

[Mike D.]

Going to the property to meet contractors and showings is my biggest time waster. I have a key lock box for showing vacant units and a safe inside with an electronic combination that I allow contractors to access. That way I don't have to meet contractors at the site when tenets aren't home.