Best tools for running the portfolio like a business

[Josh Calcanis]

Fortunately, I have had the opportunity to learn from everyone here on BP while beginning to invest in properties out of state. I live in Seattle right now and have a Triplex and SFH in Orlando FL. Both have positive cash flows and were essentially turnkey properties.

My question as a new investor, is what tools do some of you use to track Capitol expenditures, taxes, etc?

I have a management company doing a great job sending monthly statements of my cash flow less any expenses and provide me with a year end review for tax purposes. I keep most receipts and leases in a filing cabinet, but that is it.

My goal is to purchase one more multi family, hold it, and use the equity and cash to break into a 30 unit complex so any suggestions on tools that can scale with me would be great.