just a suggestion for next time -   Since your buyer approached you unsolicited they may have been willing to extend or structure a closing that would have been flexible to give you some more search time.  

it's the first time I've heard it called contract flips :) if you search for wholesaling you'll find a lot on bigger pockets.

Patty Barrett have you looked into paid search?

We have lined up several investors (and are always looking for more) and I'm searching for motivated sellers on properties in the Johnson County KS, Grandview, Lees Summit, Kansas City (KS & MO) areas.Investors are already lined up for quick sales.

Evernote is great for putting in notes, also if you have PDFs stored in Evernote, you can search words within the pdf.Podio is a monster of a program, it can handle a lot of your stuff.

But best thing truly is to spend all waking hours you can on realtor.com or somewhere looking for stuff and have agents searching for you. 

Payroll, bookkeeping, etc can mostly be done remotely.Here is a great list of questions to ask a potential accountant:http://www.biggerpockets.com/forums/51/topics/70447-questions-to-ask-a-cpaAlso check out the www.NAEA.org page in your search.

Also be as organized as humanly possible if they have to search for where you derived your estimates you will be less lilkely to get the loan.

I'm just shocked when someone purposely searches for higher risk investments when they are investing from a distance. 

A web search should reveal most of them.