It's easy to know if they're legitimate.... if they require an up front fee more than an application fee (couple hundred dollars, tops), and possibly an appraisal ($300-$600), walk away.

Here's a couple of quick add-on questions:When figuring expenses or improvements on the rental, where do overall expenses and asset purchases go - the things not applicable to just that one property? 

They may also not allow you to screen their rental applicants. 

For a typical apartment housing 4 tenants with it's own bill, he charges $40 to do the billing.

HOA fee (if applicable)5.

I will plan on making them fill out a rental application to get to know them and all that but what are some other ways to find quality tenants.

In the right application they're awesome.

Great company that are very thorough and charge competitive price. 

An attempt to notify the former tenant, storage of their items (with cost to the former tenant if applicable), is standard law wherever I've lived.

However, there are some other forms I need to be pointed towards.I am in need of a move in/move out a checklist, so the tenant can make a note at move-in of any concerns they have regarding the condition of the premises and to establish responsibility for any damages at the time of move out.I also need a rental application.