I guess my question is it as simple as drafting a new promissory note and recording it or am I missing something.

She won't ever find anything because you would never do that (it's probably illegal) but she will stop her behavior believing she is being recorded and probably would move which is a shame, but you could probably recover from that.I'm just joking of course, or am I?

You will need time for the survey company to come out (typically a week or 2), some time for you or they to file it, & time for the document to go through the county system & become public record.

One of our notes in Florida just went up for auction for a 5th time and once again it needs to be rescheduled.This has to be some kind of record?

Not to sound like a broken record, but I echo the sentiments of everyone above. 

Yes, use a template to ask questions to be consistent with all applicants and keep records.

Does a document or agreement get signed and recorded? 

Keep records. 

And Sunoco has the worst safety record of all pipeline operators who report data to PHMSA. https://www.middletowncoalition.org/blog and https://www.facebook.com/DelChescoUnited/ 

She was granted a "Relief from Domestic Abuse" order against a different person 7 years ago according to the court records.