All seem to have good track record.

Online Rent CollectionI could have easily called this one Property Management Software to track all aspects of your rental.

How do you track pay-outs during the life of your apartment building investment?

For good paying tenants who are making a good faith effort, I don't think there is much we as land lords can do other than try to help them get back on track.

Definitely keep track of all your losses! 

Anyone can make up a spreadsheet and I always assume sellers are lying until proven otherwise because that happens 9/10 times in my area on investment properties. 

What's the best accounting software for tracking income and expenditures for multiple properties? 

And I am willing to do that because both tenants have proven themselves reliable/responsible tenants for 2-3 years so I would rather keep them for now.  

Once you determine your "why" you need to perform due diligence when determining what market(s) you want to invest in: >is there sustained demand (for the long term) >assess the comps, i.e. what are other similar properties selling and renting for in the area, determine if the guarantees are accurate >vet your developer, look at their track record>know the underlying risks>establish your team >know your exit strategy: look for long guaranteed income periods & high yields These are just some of the factors you should be considering before jumping in. 

Just wanted to ask the community , because it is long distance investment property, if I do own the home what is the best way to keep track of everything, and also in the future if there is more properties, how do I separate and keep clean books for each and every one of them.