I use Xero for accounting and Hubdoc for document storage/retrieval.

My local appraiser office has a pretty good search and retrieval that I can download and put information such as what you speak of.

We are splitting rehab costs with our partner, but it should be a perfect BRRRR and we should retrieve all of our capital on refi.

Problem is right across from my properties, are these huge river front compounds, and the owners are rarely there, they do have servants living in smaller quarters, and they have hired help to come by to take out trash carts and retrieve them on trash days.My tenants complained about lost carts every other week. 

I am also researching how to get involved in the business of helping people retrieve their excess funds from tax sales.

I decided to charge a monthly pet fee, $35 for a small dog/cat or $45 for a large dog (Labrador, Golden Retriever, Saint Bernard, etc).

Also, an outlook calendar note makes information retrieval easier.

that allows me to get voicemails sent to my email and a few other bells & whistles, but there is a free level too where the "box" works like an old-fashioned answering machine or you can retrieve messages by phone.

We also allowed her to fill her car with "essentials" that we retrieved for her.  

One way to retrieve money lost this way may be to pay with a Mastercard, though the process of being reimbursed is lengthy and sometimes scam vicitms have their claims declined alltogether due to negligence.