But, one thing they won't result in is lots of what people often refer to as "affordable" housing - these projects are still expensive to build, and they still need market per sf rent rates in excess of current market product to make financial sense. 

Would anyone like to share their method on smaller book keeping and perhaps i can compare what exactly needs to be recorded and what may just be excess.

This seems excessive.  

You will have a $2.50 excess to cover the rest of the items in a capex budget.

If you feel the charges are excessive or they can’t justify the numbers you will need to move on to another PM.  

Expenses are limited to gross income, excess is carried over to the next tax year. 

In 2013, inspectors came out and issued a dozen violations against the property for the "extra" work done in excess of the duplex approved plans.

As far as the HOA fee that seems excessive for a printout of a report.  

Depends on the appetite for Risk/ Rewards.

You just stated for the 2nd or 3rd time now that their negligence caused the excessive damage to the floor.