You could start by looking at nearby comparable properties to see if they allocate any of these costs to the tenant via RUBS or something else. 

This will make a difference on what is the best option.I am not sure if  Ratio Utility Billing Systems (RUBS) would be an option but look it up.

He's a one man show who's been too busy doing deals to organize his business.My wife was a realtor for a bit, spent some time running a small real estate office.

I also own a farming business (www.HealthyHenFarms.com) with my wife and 6 kids where we produce and direct market organic, pasture raised chicken to our customers in the Raleigh area.I've dabbled in real estate off and on for 20 years, mainly turning primary residences into rentals as we have moved across the country (NC, CA, GA, VA) over the years. 

Why aren't you leveraging sub ledgers to maintain some organization to your ledger? 

I'd be happy to send an email to you with the due diligence that goes into the loan creation with borrower validation, valuation, and organization of each borrower and what to look for as a performing note buyer.  

Does anyone know if RUBs are legal in Newark, NJ?

J Martin - and all the volunteers that help put this together and organize it so well - thank you so much! 

I'm new to the area but am motivated, organized, and ready to learn. 

When it comes tax time, everything is organized for you.