I have corporate bookkeeping experience and can see all the money coming in online but there is no one there I can speak with about our account.

I wanted a cohesive, fairly upscale look, so bought new from a variety of places including a local furniture store, Amazon, Wayfair, Target online, Home Depot online, Pottery Barn, Article, and others.

Of course, with all things, the answers to all these matters will depend on the circumstances.California tends to have more laws on the books and requirements and restrictions that it can be a good idea to form a CA LLC for out of state property so that you as a CA resident are covered, and to try to have your contracts fall under the purview of CA courts.

What are the chances that someone would search this online forum, find this thread, and create an account just to make a positive comment on this thread about this company?

Find ways to consistently and systematically add more people to your database each week - i.e. cold calling, networking, online marketing4.

I could not find any details that confirm that online. 

Then just yesterday, I come across the 1099 / 1099-NEC form requirements online from my own research.

Even though there is a tenant there now, the association could restrict or limit renters there.

if not, you might be restricted to more passive options. 

You'll need good contact info for them to be able to collect, and ideally the new address for the tenant however which if you don't have can probably be found easily with some online sleuthing/ contacting their employer, skip tracing software, etc.